City Clerk
City Clerk: James J. Farina, RMC
Hours: M - F, 9 am - 4 pm
Phone: (201) 420-2026
Fax: (201) 420-2085
Send an email
The Municipal Clerk is the secretary to the municipal council, secretary to the municipality, keeper of the city seal, chief election officer of the municipality and the individual responsible for the records management of the city. The office is the information center of the City routinely dealing with the public on a daily basis regarding citizen assistance, direction, or requests for copies of documents in compliance with the government Open Public Records Act (OPRA). In addition, the City Clerk also maintains the Hoboken Municipal code and City Council agendas.
The City Clerk’s Office maintains all documents pertinent to the administration of municipal government, provides support to the Mayor and City Council, administers elections, coordinates research and information services for the public, responsible for the records management of the city. As the secretary to the municipality, municipal council and city seal, the City Clerk office is the hub of the municipality which routinely deals with the public on a daily basis regarding the requests for copies of documents in compliance with the Open Public Records Act (OPRA).
Elections
The Clerk’s Office is responsible for holding municipal, county, state, and federal elections. In New Jersey residents must be registered to vote 21 days prior to an election. You can pick up and return completed voter registration forms to this office. If you have any questions about upcoming elections or the registration process please call our office.
Elections | Register to Vote | Find Your Polling Location
NJ Primary Election
May 12th – Last day to register to vote
June 2nd – Election Day (Polls are open from 6am - 8pm)
Access Public Information
To obtain city records, you must submit an OPRA request. Please bring the completed form to the Clerk’s office, fax it, or email it to us.
OPRA Request Form | Details
Film Permits
To obtain a film permit you must first contact the Hoboken Police Department. The application must be reviewed by both the Police Department (Chief Anthony Falco, (201)-420-2002 and the City Clerk’s office (201)-420-2026. The Police Department will explain city rules and the requirements for filming and location of vehicles, equipment, and traffic regulations.
The completed application must be returned to the City Clerk at least 3 days (72 Hours) prior to the scheduled filming dates. The City will review it and contact the appropriate city officials to verify safety procedures.
Upon issuance of the film permit by the Clerk’s office there will be a $350.00 fee due and payable to the City of Hoboken.
Please bring the completed form to the Clerk’s office, fax it, or email it to us.
Request for Qualifications (RFQ’s) in regards to the City Engineer; City Planner; Special Counsel for General Matters; Special Counsel for Bond; Special Counsel for General Labor and Employment; Special Counsel for Workers Compensation; Special Counsel for Redevelopment
In accordance with Section 20A-1 of Code of the City of Hoboken, we will also advertise these professional services in (2) two local newspapers. The date responses are due is December 9, 2009 by 12:00 PM. Thanks to all that applied for the positions below.
Please take a look at the professional positions below:
RFQ Special Counsel for General Labor and Employment