Municipal Clerk: James J. Farina, RMC
Municipal Deputy Clerk: Jerry Lore
Hours: M – F, 9 am – 4 pm
Phone: (201) 420-2073
Fax: (201) 420-2085
Send an email
The Municipal Clerk is the secretary to the municipal council, secretary to the municipality, keeper of the city seal, chief election officer of the municipality and the individual responsible for the records management of the city. The office is the information center of the City routinely dealing with the public on a daily basis regarding citizen assistance, direction, or requests for copies of documents in compliance with the government Open Public Records Act (OPRA). In addition, the City Clerk also maintains the Hoboken Municipal code and City Council agendas. You can now also request OPRA through our new web portal which can be found here.
The City Clerk’s Office maintains all documents pertinent to the administration of municipal government, provides support to the Mayor and City Council, administers elections, coordinates research and information services for the public, responsible for the records management of the city. As the secretary to the municipality, municipal council and city seal, the City Clerk office is the hub of the municipality which routinely deals with the public on a daily basis regarding the requests for copies of documents in compliance with the Open Public Records Act (OPRA).
The Clerk’s Office is responsible for holding municipal, county, state, and federal elections. For more information, visit:
Register to Vote
In New Jersey residents must be registered to vote 21 days prior to an election. You can pick up and return completed voter registration forms to this office or download a voter registration application form.
If you have any questions about upcoming elections or the registration process please call our office.
Find Your Polling Location
City Ward Maps
The City of Hoboken is made up of six wards, each with several voting districts.
Access Public Information
To obtain city records, you must submit an OPRA request. Please bring the completed form to the Clerk’s office, fax it, or email it to us or you can go paperless and go to our new web OPRA portal.
OPRA Request Form | Details
Click here to download the Film Permit application form. The application must be reviewed by the Police Department – Chief’s office or a representative (Chief Ken Ferrante, (201)-420-2002). The Police Department will explain city rules and the requirements for filming and location of vehicles, equipment, and traffic regulations and will make a recommendation to the Film Commission. The Film Commission will review and approve or deny the application.
The completed application must be returned to the City Clerk at least 3 days (72 Hours) prior to the scheduled filming dates. The City will review it and contact the appropriate city officials to verify safety procedures.
Upon issuance of the film permit by the Clerk’s office there will be a $700.00 fee (as of 4/12/10) due and payable to the City of Hoboken.